Tag Archives: Excel

Go To Special

The Special Uses of Go To Special in Excel

Hidden on the Home ribbon in Microsoft Excel, within the Find & Select Button, is an Excel feature that has some very special and generally unknown uses for the CPA.  The feature is Go To Special.  It’s the fourth option on the list when the Find & Select button is clicked.
Go To Special

More…

Only Copy Cells with Data

A Method to Copy Only Cells with Data

Have you ever had a couple of columns of data that you wanted to combine into one column?  What do you do when there are blank spaces in some of the columns of data?  Many will cut and paste the data from one column to the other, then manually delete the rows containing blanks.  This begs the question; Is there an easier way?
One way is to use the GoTo Special feature in Excel.  This feature is located in the Home menu, under Find & Select on the far right hand side of the toolbar.jfog-1a

 

As an example, assume that the following data in in Excel and you want it in one column for analysis:
jfig2

Let’s copy only the cells that are not blank from B1:B7 to column A, under A7.
Select cells B1:B7
Click Find & Select and choose GoTo Special.

This menu will appear.

go to special dialog box

 

Select the radio button next to Constants and press OK.

 

Notice how only the cells with data are now shaded.  Hover over any of the three shaded cells and right click.  Select Copy.  Then, select A8, right click and select Paste.

Only the non-blank cells are now pasted into column A.

This technique can save quite a bit of time if you’re working with a large amount of data that requires manipulation into one column.  It also works with any data that needs to be moved and contains unneeded blanks.

Password Protect an Excel Workbook

How to password protect an Excel workbook

Everything these days seems to require a password.. and of course everyone has different specifications. I would love to hear from people on how they safeguard their passwords. Send me an email with your method- send to “patricia@cpaselfstudy.com”

Below is a guest post from Joe Helstrom on protecting a workbook.
To ensure that unauthorized users do not access a workbook, a workbook can be password protected. Without the password, users cannot access the worksheets within the workbook. It is an effective control as long as the password is limited only to those users with authorized access, is properly safeguarded and is not shared with anyone else. A password is not very effective if it’s on a sticky note attached to your computer monitor.  However, I am sure that none of you do that.

1. Click on File
2. Click Info
3. Select Protect Workbook

steps to protect Excel spreadsheet
 

 

 

 

 

 

4. Click Encrypt with Password

password protect dialog box in excel
Once you have selected a password, you’ll be asked to re-enter it.
steps for encrypting Excel worksheet

 

 

 

Beware! If you lose the password, it cannot be recovered. Also note that passwords are case sensitive.
When you save the workbook, the password will be required to open it. Keep in mind that there is no way of recovering a lost password in Excel.

This feature not only password protects the workbook. It also uses AES 128 bit encryption which makes the file more secure.
Passwords should be strong. It is recommended that they be at least 7 characters long, contain both uppercase and lowercase letters as well as numbers and symbols.

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